Choosing and switching software
What the systems really cost, what they leave out, and how to move without losing your history.
Comparing clinic software is harder than it should be, because half the market does not publish a price. The useful comparison is not the monthly figure on the pricing page but the annual total at your own card volume, including transaction fees and whichever tier actually holds the features an aesthetic clinic needs.
Every comparison here names its source and dates its figures so you can check them rather than take our word for it, and says where a rival suits a different kind of clinic.
Every guide on this topic
How Much Does Aesthetic Clinic Software Cost in the UK?
UK aesthetic clinic software ranges from free to around £75 a month, but the subscription is often the smaller number. Free platforms recover their costs through transaction fees of roughly 1.2 to 2 per cent, which on £72,000 of annual card volume is £857 to £1,440 a year, more than most paid subscriptions.
Read the guideWhat UK aesthetic practitioners wish they'd known before choosing their software
The lesson practitioners repeat is that an aesthetics-friendly claim usually means a salon system with a consent form bolted on. Check batch traceability, photograph storage and treatment courses before signing anything. Migration costs more time than expected, and the tier holding the compliance features is rarely the one you were quoted.
Read the guideFaces Consent alternatives: what else is available for aesthetic practitioners
Faces Consent is free to use but earns through transaction fees, including a published 1.19 per cent on FacePay plus a share of every deposit collected. The alternatives worth comparing are Beautay, AesthetiDocs and Aesthetic Nurse Software. Compare on total annual cost including card fees, not on the subscription line.
Read the guideThe hidden costs of free booking software for aesthetic clinics
Free booking software is paid for through transaction fees, paid add-ons and your data. On a clinic turning over £6,000 a month, a two per cent fee is roughly £1,440 a year, more than most subscriptions in this market. Check the rate card, the export route, and which features sit behind an upgrade.
Read the guideHow to evaluate clinic software when you're a solo aesthetic practitioner with no IT team
Evaluate clinic software against your actual week rather than the demo. Write down the five things you do most, score each system against them, then test the boring parts: exporting your data, changing a booking, and how quickly support replies. Always ask what happens to your records if you leave.
Read the guideWhat to look for in aesthetic clinic management software as a solo practitioner
Look for consent and health-history forms attached to the service, client records with product batch and injection mapping, deposits taken at the point of booking, and photographs stored against the appointment. Then check the price includes them rather than putting them on a higher tier, and that you can export everything.
Read the guideFresha vs specialist aesthetic software: what UK clinics need to know
Fresha handles booking and payments well, but it was built for salons, so it lacks product batch traceability, injection mapping and treatment courses tracked across months. For an injector those are the working week rather than extras. Fresha is the better choice if you want its marketplace and your compliance lives elsewhere.
Read the guideBest Aesthetic Clinic Software UK: Twelve Systems Compared
The best aesthetic clinic software for a UK practitioner handles four things a generic booking tool cannot: consent captured before the appointment, client records carrying product batch and injection site, deposits taken at the point of booking, and photographs stored against the treatment. Of twelve systems compared here, six publish a price and four quote only.
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One system for the whole clinic day
Booking, consent, client records, batch tracking, deposits and marketing in one plan. £24.95 a month, 30 days free.
No card required • 30-day free trial • Free data migration