For med spas
Beautay runs the parts of a medical spa a salon diary was never built for. Availability that knows the laser room is occupied, course credits that count themselves down, and consent attached to the service rather than a clipboard.
30 day free trial · No card required · Free migration from your current system
The problem
Medical spa, medi spa, aesthetic clinic. The label on the door changes and the operational problem does not: more practitioners than rooms, more services than any one person delivers, and a diary that only knows about half of it.
Capacity
A solo injector is fully booked when they are busy. A med spa is fully booked when the treatment room, the machine or the practitioner runs out, whichever happens first. Most booking systems only model the last of those three.
In Beautay, rooms and equipment are bookable resources with their own maintenance windows. A service is linked to what it needs, so the online booking page only ever offers times you can actually honour, and the resource is held against the appointment the moment it is made.
See how resources workWhat changes with a team
Rooms and devices
Tie a service to the room or machine it needs and the booking page only offers times when the practitioner and the kit are both free. The resource is locked to the appointment as it is created, so the same handpiece cannot be promised to two people at once.
Learn moreWho can deliver what
Link each treatment to the people trained to carry it out. Someone who does facials never surfaces in the diary for injectables, and when a client wants the next available slot your routing rules decide who takes it rather than leaving it to chance.
Learn moreCourses and memberships
Sell a course of six, set which service the sessions redeem against and when they expire, then let each visit draw a credit. Staff can see which appointment used which session, and a cancellation returns the credit under the rules you already run.
Learn moreStock and batches
Products sit in dated batches with quantities, expiry and supplier details. Drawing stock for a treatment depletes the right one, near-expiry stock is flagged before it catches anyone out, and a supplier recall can be traced back through treatment records.
Learn morePermissions
Roles decide what each person can open. The team taking bookings gets the diary and the contact details without the consultation record, and access to sensitive clinical content can be logged so it is never invisible.
Learn moreReporting
Break takings down by service, practitioner and payment type across any date range, see how well each person's availability is being used, and export the detail when your accountant or your leadership review asks for it.
Learn more
Staff permissions screen showing which areas each role can openAccess
The person on the front desk needs the diary, the contact details and the balance outstanding. They do not need the consultation notes, the health history or the photographs. When one login opens everything, that distinction disappears.
Roles set what each person can open, practitioners get their own diary, and access to sensitive clinical content can be logged for oversight. Owners keep the view across the whole business without everyone else inheriting it.
Records, consent and access controlsMost systems in this category were built for salons and had clinic features bolted on, or were built for medical practices and carry prescribing and billing machinery you will never open. Beautay sits where a med spa actually operates.
Locations, rotas, individual diaries and role-based access are part of the product rather than a tier you upgrade into once you hire a third practitioner.
Consent attached to the service, batch-level stock, injection mapping and before and after photos land on the same booking record, whoever carried out the treatment.
£24.95 a month plus £9.95 for each practitioner after the first. Nothing is taken from your card takings and nothing sits behind a demo call.
Each location carries its own address, hours and diary, so a closure at one never pulls availability off the other. The reporting still rolls up across the business.
How it works
Moving a clinic with staff, rooms and history on the books is a different job to setting up a single practitioner. We do the migration for you.
Send us what you run on now and we move your services, prices, clients and appointment history. Then add your practitioners and the sites they work from.
Set the duration, the room or machine, who is qualified to deliver it, the consent form it requires and the deposit rule. This is the step that ends the double bookings.
Clients book online at times you can genuinely honour, pay a deposit and complete their forms before they arrive. Reminders and rebooking prompts run without anyone chasing.
Pricing
Most systems built for clinics with staff price by user band and put a demo button where the figure should be. Here is ours.
£24.95
Each additional person £9.95/mo
Two practitioners and a receptionist
£44.85 a month
Five practitioners and a front desk
£74.70 a month
Two locations, twelve people
£134.40 a month
Something not covered here? Contact our team.
Judge it on the things a single practitioner never needs. Do rooms and devices gate availability, or only staff? Are services tied to the practitioners qualified to deliver them? Are course credits a real ledger or a note in a spreadsheet? And is the price published? Pabau and Phorest are the established names in this category and both quote privately, Pabau across five user bands and Phorest on all four of its tiers, checked 16 August 2026. Beautay covers those four points and publishes one figure. See twelve UK systems compared on price.
Yes. Rooms and equipment sit in the same availability calculation as staff, so a slot where the room is already in use never appears as bookable. The resource is assigned when the appointment is created, and you can still override by hand when a person should make the call. How rooms and resources work.
Yes. Each site has its own address, opening hours and diary, and staff are given hours at the sites they actually work from. There is no separate charge for a second location, only for the people using it. Multi-location and staff.
Yes. Access is set by role, so the front desk gets the diary and the client contact details without the consultation record. Access to sensitive clinical content can be logged for oversight.
You define how many sessions a package holds, which service they redeem against, the upfront price and an expiry. Each visit draws one credit, staff can see which appointment used which session, and cancellations return credits according to your existing rules.
Yes, and the migration is free. Services, clients, appointment history and records come across so you are not starting the record from scratch. Talk to us about moving.
£74.70 a month. The plan is £24.95 and covers the first practitioner, then each additional person is £9.95 a month. Every feature is on that one plan, so there is no tier to climb when you take on the next treatment or the next site. See full pricing.
No. Payments run through Stripe into your own connected account and Stripe applies its own processing fees. Beautay charges its subscription and takes nothing from the transaction, which on med spa card volume is the largest difference in this category.
Rooms, devices, practitioners, course credits, consent and records in one system, at one published price. Free migration from whatever you run today.
No card required • 30-day free trial • Free data migration
Collect the information you need before the appointment and keep completed forms connected to the right client record.
Learn more about formsCollect the information you need before the appointment and keep completed forms connected to the right client record.
Learn more about forms
